Admin Executive
Wateen is Pakistan’s leading information and communications technology company with a diverse portfolio of customers across industries. A pioneer in the telecommunications industry, Wateen is proud to have laid the foundation of Pakistan’s internet connectivity with the fastest-growing fiber-optic network.
Wateen is credited with transforming the landscape of communications technology in Pakistan through our efforts to revolutionize businesses with cutting-edge technology. With the country’s largest team of highly experienced certified resources, our subject matter experts ensure end-to-end support uniquely optimized for businesses and enterprises across various verticals.
Position Summary
As an Admin Executive, the incumbent will play a key role as the primary liaison for all administrative matters, providing comprehensive support and effectively handling inquiries from cross-functional teams in the South Region and the Head Office.
Location
Karachi
Key Responsibilities
- Provide administrative assistance for South Region operations, including office management, transport, security, and janitorial services.
- Oversee vehicle operations, maintain maintenance records, track vehicle movement, and ensure timely servicing.
- Ensure smooth and timely daily fleet operations in coordination with the Senior Admin Executive and the drivers’ team.
- Review driver logbooks, identify gaps or deficiencies, and guide drivers on proper record completion. Monitor and improve vehicle utilization, fuel mileage, and prepare monthly reports.
- Coordinate closely with fueling personnel to promptly resolve fueling-related issues. Conduct on-site visits to fuel stations when required to monitor fueling activities.
- Generate system-based work orders for vendors related to vehicle maintenance and repairs.
- Liaise with vendors to manage vehicle maintenance, resolve technical issues, and ensure high-quality workmanship and timely service delivery.
- Maintain driver records, leave data, and EDA records. Ensure proper documentation for all vehicles, including logbooks and duty rosters.
Required Skills
- Approachable and professional demeanour.
- Strong relationship-building abilities.
- Effective organizational and multitasking skills.
- Teamwork and collaboration.
- Excellent interpersonal and communication skills.
Education & Experience
- Bachelor’s degree in a relevant field.
- Minimum of 3 years of experience in fleet management or administrative operations.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).